SP Migration and removing Nintex dependency

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Microsoft Power Platform, with Power Apps, Power Automate, and other apps, is integral to Microsoft 365 (M365). For clients that have a mature digital transformation toolkit, logitika can identify areas where components of the Microsoft software suite are underutilised. This can have financial implications for a client as such components are included in the M365 license. Power Platform apps are one such example.

Logitika's major client, is India's largest furniture manufacturer, with offices and manufacturing facilities across the country. The client had adopted M365, and were migrating from SharePoint 2019 on-premise. Our client wanted Logitika to migrate its content from SharePoint 2019 on-prem to cloud-based SharePoint, and to expand the existing M365 setup.

Power Platform – an excellent alternative to ongoing additional licensing and dependency

Our major client, inherited several existing Nintex workflows. This represented a potential extra ongoing cost to maintain Nintex licenses in SharePoint Online. The M365 license already includes Power Platform products, so it was decided to redevelop the forms and workflow process using Power Platform to leverage existing licenses and improve ROI. 

To support the user experience and minimise the transition impact and learning curve, the Nintex interface was replicated as far as possible. Several incompatibilities had to be overcome. For example, when developing a repeated table functionality, the data format became an issue. Nintex uses XML format, logitika was required to use JSON format. With no direct connector available, Logitika developed custom logic to parse the JSON.

Several technical solutions were required to maintain the existing functionalities that were native in Nintex but not available in Power Platform out-of-the-box. For example:

• Multiple attachments in forms:
  • Logitika analysed the multiple attachment controls functionality within Nintex to develop custom functionality in Power Apps using different available controls.
  • Power Automate was leveraged to support the multiple attachment control; this stores the files from attachment control in the SharePoint Document Library.
• Approval reminders – Nintex Workflow approval actions provide native reminder functionality. To support this in Power Automate, Logitika created a separate flow.
• State machine – Logitika added custom logic to the Power Automate Flow to manage different states of the workflow.
• Approval delegation – custom components were implemented to support approval task delegation.

Our client is now in possession of a fully integrated SharePoint and Microsoft 365 installation and already enjoys an improved ROI achieved by making the expensive Nintex license redundant. Their employees have access to a modern, intuitive UI to support their workflows. The interface is platform compatible, allowing users to perform many functions directly from their phone with single keystrokes – without logging into another app.

In the future, the client is well placed to support the development of new apps across the organization as business processes demand by using Power Apps and Power Automate without facing additional licensing costs.